Terms of Service — Graphic Design
Effective Date: August 21st, 2025
By submitting a request for a Graphic Design Service through e-mail (to aiyana@shxdowfoxstudios.net), Discord (@shxdowfoxstudios), or Shxdow Fox Studios (shxdowfoxstudios.com/portfolio) you agree to be bound by these Terms of Service. Please read them carefully.
1. Services
Aiyana Lawrence provides graphic design services, including but not limited to logo design, business cards, branding materials/graphics, and other custom requested services. Specific details of services will be outlined by the client in the project's details.
2. Client Responsibilities
The client agrees to:
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Pay upfront before any work is started.
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Provide accurate and complete information needed for the project.
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Refrain from using and/or referencing any sort of hate symbols, hateful media, and/or problematic symbology for a project.
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Respond to communication in a timely manner to ensure project deadlines are met.
2.1 Raw Files, Font Licensing Fee, & Retaining Fee
All work is produced using an Adobe Creative Cloud license, giving Aiyana Lawrence full access to Adobe's font library.
If the client wishes to have the raw file (.AI or .PSD) of the final work sent to them for their own future editing purposes, and the file contains any font from the Adobe Font library, one of the following must be done:
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A license for every font used in the file will need to be purchased for the client by Aiyana Lawrence OR purchased by the client, or another individual, directly. Only one individual may obtain this license(s) and be the only one in possession of the raw file(s). Their email is required for the raw file to be sent to if the client requesting a commission is not the one who will obtain the license(s).
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The client, or another individual, must have an Adobe Creative Cloud and/or Adobe Fonts subscription. The individual who purchased the subscription must be the only one in possession of the raw file. Their email is required for the raw file to be sent to if the client requesting a commission is not the one with a subscription.
Font Licensing Fee:
When submitting a commission form with the "Do you require raw files (.PSD or .AI) for future editing?" question checked to "Yes", and the following questions are answered without "Retain Aiyana for future editing" OR "I or another individual has an Adobe Fonts/Creative Cloud subscription" being checked, the client's quote will include a "Font Licensing Fee": This fee is $200 (≈ 4 fonts in total, assuming each font is $50).
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This fee ensures that after the client's approval of a project's final work, all fonts used in the file will have their licenses promptly purchased (for 1 Desktop User) by Aiyana Lawrence using the client's or another individual's information.
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The client may have this fee waived from their quote if proof of an authorized type-reseller website account is shown to Aiyana Lawrence. THIS THEN MEANS THE SHOWN ACCOUNT'S OWNER IS SOLELY RESPONSIBLE FOR PURCHASING LICENSES FOR FONTS USED IN THEIR DELIVERED FILE.
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Information for each font used, along with a link to a type-reseller that provides their license, will be emailed to the client. The client is then fully responsible for purchasing the licenses themselves OR forwarding the email to another individual who will then purchase the licenses themselves.
Retaining Fee:
When submitting a commission form with the "Do you require raw files (.PSD or .AI) for future editing?" question checked to "Yes", and the following questions are answered with "Retain Aiyana for future editing" checked, the client's quote will include a "Retaining Fee": This fee is 30% of the final price of a project.
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This fee assures the client that Aiyana Lawrence will manage the first change request of their project, starting 7 days after the project's paid invoice date, and is non-expiring until a change request is made.
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Change requests can be made through the client's chosen form of contact with Aiyana Lawrence. An email subject must include "CHANGE REQUEST" as the first words.
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The client may request to retain Aiyana Lawrence for a second change request, paying the amount of the project's 30% Retaining Fee as a Retaining Payment. If the scope of the project involves significant changes, a 60% fee will be added to the Retaining Payment.
The client will not receive raw files, instead Aiyana Lawrence will maintain and edit their file for them when requested.
3. Intellectual Property (Commercial Rights)
All Graphic Design Services are created with the intent in mind that they will be used in commercial settings, digital and/or physical, and the final price of a requested service is always calculated accordingly.
Upon a project's completion, Ownership and Intellectual Property Rights of the final design(s) transfer to the client.
Authorship of any final creations remain bound to Aiyana Lawrence AND Shxdow Fox Studios.
The client reserves the right to use a project's final work in any commercial setting.
Aiyana Lawrence reserves the right to showcase any completed work in her portfolio or marketing materials.
3.1 AI (Artificial Intelligence) Clause
The client agrees to NOT upload, submit, or otherwise use any artwork, design, or visual content created by Aiyana Lawrence in any generative artificial intelligence system, platform, or tool for the purpose of training, fine-tuning, or generating derivative works. This includes, but is not limited to, machine learning models, image synthesis tools, and any AI-based content creation software.
Unauthorized use of any commissioned artwork in AI systems constitutes a breach of this agreement and may result in legal action.
4. Payment Terms
Payments must be paid through a Stripe Invoice or payment link before any work is started.
For new clients who are unsure of these services, 50/50 payments are allowed. The first half must be paid before any work is started.
Any failure to provide a final payment will result in the project being scrapped immediately.
5. Revision Policy
Aiyana offers 2 rounds of revisions per project. Additional revisions after the project is completed is not possible.
6. Cancellation and Refunds
If the client is unhappy with their given estimate, cancellation of their request is always possible before payment is given.
The client is not eligible for any sort of refund after the payment is given.
7. Limitation of Liability
Aiyana Lawrence is not liable for:
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Technical issues or delays caused by third-party tools or platforms.
8. Right to Refuse Service
If a client refuses to acknowledge or comply with these Terms of Service upon initial request of a service, Aiyana Lawrence has the right to ignore the request and/or block all communications to the client's given e-mail address and/or phone number.
9. Changes to These Terms
These Terms of Service may update from time to time. Changes will be posted on this page with an updated effective date.
10. Contact Aiyana Lawrence
If you have any questions about these Terms of Service, please contact Aiyana at: